- Part time (15-25 hours) with option to transition to full time

- New York Office or Remote 

We are seeking a highly organized, proactive Operations Analyst to serve as the operational backbone for an innovative impact fund (spanning a new nonprofit and an investment fund).

This is a hands-on, high-exposure role ideal for a graduate student or early-career professional. You will gain direct exposure to the mechanics of investment, venture building, impact fund operations, and executive coordination, building a robust “back-office brain” that powers meaningful work at the intersection of tech, finance, and social impact.

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This role uniquely combines doing the work in our core operational pillars with building the systems around it, including the tech stack that will make it effective and efficient. It requires both the patience and detail orientation necessary for tactical execution (bookkeeping, compliance registrations, vendor management) and the strategic, problem-solving ability to automate, delegate, and build a scalable, tech-enabled engine.

We value willingness to learn and the ability to roll up your sleeves over prior experience. If you are eager to help run a tight, smart, and efficient back office, we want to hear from you.
 

This is a part-time, flexible role with potential for full-time expansion and significant career growth.

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What is PollyLabs?

PollyLabs is a think tank and incubator with an investment arm that is pioneering a new approach to impact innovation: repurposing technology for good, using existing, proven technologies to accelerate solutions to the world’s most pressing needs. We collaborate with top tech companies and founding teams to co-create transformative solutions and work to close critical knowledge gaps that allow us and others to build and scale impactful solutions. We work in areas such as humanitarian aid, the transition to regenerative food systems, and ethical employment for migrant workers.

 

What you’ll be working on: 

You will provide essential operational support across five core areas and help us build a tech-enabled, state-of-the-art back office, first for us, then for our portfolio ventures, and eventually for other partners.

The focus of the work will change constantly, offering continuous learning and variety. Experience in any of these areas is a plus, but not required.
 

• Assist with bookkeeping coordination; track invoices, payments, and expenses; help prepare materials for annual CPA review and IRS filings; support basic financial organization and documentation.

• Help onboard new employees and contractors; maintain employment records and documentation; support monthly payroll runs; assist with benefits coordination and 401(k) administration.

• Track and manage annual filings, registrations, and reports; support corporate compliance across various states; help manage critical insurance policies (D&O, E&O, general liability).

• Help manage software tools and secure nonprofit discounts; coordinate email, file management, CRM, and website hosting; assist with domain management and basic tech stack organization.

• Calendar coordination and high-level scheduling; provide event logistics support when needed; help find, compare, and negotiate contracts with new vendors; support cost reviews and budget efficiency initiatives.

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Why we think its an amazing job?

• Responsibility & Impact: your work will matter from day one (ok, maybe day 10), and you will get to be part of a team that is working to make an impact in some of the most needed challenges of our times: humanitarian aid, food systems, and more.

• Direct Mentorship: we invest in our people, we make sure they grow, get to know people, and build their skills and their confidence.

• Network Exposure: you will get to be part of PollyLabs’s incredible network, consisting of innovative startups, impact funds, and technology leaders.

• Multi-Sector Experience: deep, practical experience in nonprofit, venture capital, and family office operations, with exposure to finance, compliance, people operations, and core tech systems.
   

Who we are looking fr?

We are a small team where every person matters. Our dream colleague will be:

• Have relevant experience in getting things done effectively and with a smile (we are open to various types of experiences)

• Highly organized and detail-oriented: Possesses meticulous attention to detail.

• A proactive problem-solver: Able to identify operational patterns and propose better, faster, and more efficient solutions.

• Tech-adept: Comfortable learning and mastering new software tools and systems (e.g., QuickBooks, payroll platforms, Google Workspace, Notion).

• Adaptable and agile: Able to seamlessly context-switch, for example troubleshoot a Google Domain issue one minute and finalize compliance documents the next.

• Reliable and independent: Proactive, dependable, and capable of working autonomously with minimal supervision.

• Curious: Intrigued by how complex organizations function behind the scenes.

• Fun: Ideally funny, someone you could get stuck with in an airport and be okay about it.​

Salary Range: $60–90K/year (depending on experience and fit) for full-time. The role will start with an hourly rate at the equivalent level.
 

Apply here